Forwarding of e-mails is probably the topics I recieve contacted about the most. And, the one that also causes hurt feelings and misunderstandings more than some other topic. E-mails flow in from onliners asking about a nice method of telling someone they care about, relative, friend or associate never to forward attachments, chain e-mails, religious and political commentary or even the jokes that are so prevalent online.
Most onliners are afraid to question others to quit. Those people who are motivated to stop, irrespective of how nicely, get offended and feel as if their thoughtfulness is not appreciated. But lets take into consideration this a minute. How really thoughtful would it be to click on the multi forward, then a variety of e-mail addresses and hit send? Well, your mind had to consider those steps but does that make that effort truly thoughtful. I dont think so
Allow me to share the five Rules of Forwarding E-mails that those who are being truly thoughtful follow. If everyone followed these simple little rules all of the problems associated with forwarded e-mails might be avoided. Sticking with these guidelines can assist both those thinking they can be thoughtful and those that dont want to appear otherwise:
Dont forward anything without editing out each of the forwarding >>>>, other e-mail addresses as well as headers and commentary from all the other forwarders. Dont make folks look among all the gobbledygook to discover what exactly it is you thought was worth forwarding. When you must forward, only forward the exact guts or content of the e-mail you are in the opinion is valuable. Check out this neat free program to assist you: Email Stripper. For Macs: TextSoap 7
If you fail to spend some time to write a personal comment towards the person you are sending to on top of your forwarded e-mail then you definitely shouldnt forward it by any means.
Think carefully about if what you really are forwarding will likely be of value (accurate information search for hoaxes @ Hoax-Slayer.com), appreciated (something the recipient needs) or humorous (have they got exactly the same humorousness while you do) to the person on the opposite side. Or do you just believe it is worthy? If you fail to think of why the individual you happen to be forwarding to would like to receive the e-mail then dont forward it. If on company time using company e-mail think not twice, but 3 x if forwarding is definitely worth the chance of your on-the-job credibility and professionalism being diminished.
It will go without saying (Having Said That I must say it because folks do so anyway.) that forwarding of chain letters; regardless how noble the topic might appear, virus warnings or something that says toward everyone you understand simply shouldnt be forwarded because typically it is plain old B.S. (again check before forwarding @ Hoax-Slayer.com). E-mail is e-mailthere is no chain to get rid of or continueno cause or effect whether one does or perhaps not. Also, the reality is not all the commentary will be appreciated through the other part when they have another viewpoint than you dobe very careful here.
Should you must to more than one person, put your e-mail address from the TO: field and all of the others you happen to be sending to within the BCc: field to shield their e-mail address from being published to people they have no idea. This really is a serious privacy issue! Usually do not perpetuate a breach of privacy started by other forwarders who mult1forward their contacts addresses within the To: or Cc: field by continuing to forward those visible addresses to your contacts! Remove any e-mail addresses within your body of your e-mail which were forwarded by those who brush off the privacy of the friends and associates.
The aforementioned 5 rules will help qualify if an e-mail will be worth forwarding and the right way to achieve this when it is. If these efforts should not be made, then there is no excuse to have mad or have hurt feelings when asked to stop. Of course, if inspired to stop forwarding, one shouldnt get mad; just realize the person on the opposite side certainly has the ability to make that request.
Upon an aside, also take into account that when you are forwarding a non-public e-mail which had been brought to you, you need to receive the senders permission to forward it through to others (or post it publicly). E-mails are copyright protected by their authors. Not just that, common courtesy dictates you should ask this writer first when the e-mail sent for your personal eyes only can be forwarded to strangers or others where it was not originally intended.
At the conclusion of your day, when it comes to receiving unwanted forwarded e-mails, if you fear hurting someones feelings by asking these people to stop forwarding you e-mail, know they probably meant well, were really considering you, were trying to make a point ahhh, just hit delete!